{"id":682201,"date":"2026-01-20T00:00:00","date_gmt":"2026-01-20T00:00:00","guid":{"rendered":"https:\/\/enterpriseam.com\/egypt\/?p=682201"},"modified":"2026-01-20T13:19:26","modified_gmt":"2026-01-20T13:19:26","slug":"how-to-run-a-meeting-people-dont-hate","status":"publish","type":"post","link":"https:\/\/enterpriseam.com\/egypt\/2026\/01\/20\/how-to-run-a-meeting-people-dont-hate\/","title":{"rendered":"How to run a meeting people don\u2019t hate"},"content":{"rendered":"

? Say goodbye to meetings that could\u2019ve been emails:<\/strong> When a meeting gets canceled, most people let out a sigh of relief, quietly questioning whether it needed to be scheduled in the first place. Wasting hours in unproductive meetings has almost become standard practice in corporate life, something both employees and managers are expected to endure. But any efficiently run workplace should respect people\u2019s time by making meetings fewer, shorter, and more purposeful. Here\u2019s our guide to running meetings that are actually worth everyone\u2019s time.<\/p>\n

\n

Start by asking: Is this worth a meeting at all?<\/p>\n

Before sending that calendar invite, consider what you want to accomplish. <\/strong>Companies that over-rely on meetings as their primary mode of communication often have deeper issues in how information flows, according to Matt Abrahams<\/a>, a Stanford University lecturer. The ability to write clear, concise emails or Slack and Teams messages is an underrated skill.<\/p>\n

Examine your company\u2019s culture:<\/strong> Does it encourage thoughtful, independent decision-making, or is it defaulting to group meetings as a safety net? A 2023 McKinsey report<\/a> suggests treating leadership\u2019s time as a limited resource \u2014 not unlike financial capital \u2014 and being more deliberate about when to bring people together.<\/p>\n

Bokra CEO Ayman El Sawy agrees.<\/strong> Meetings should ideally be \u201cjust a confirmation of things already discussed,\u201d not a space for basic alignment. \u201cIf people are prepared and internal communication is strong, there\u2019s no reason a meeting should go beyond 10 minutes.\u201d<\/p>\n

Consider async alternatives:<\/strong> Asynchronous communication offers a practical alternative to meeting overload. Companies like GitHub and Atlassian encourage teams to document decisions, share updates via memos, and collaborate in shared workspaces instead of relying on live calls, the Financial Times<\/a> reports. \u201cIt\u2019s just about ensuring that when I sit down to work, I have the information I need to start,\u201d says GitHub COO Kyle Daigle. While async isn\u2019t a total replacement for real-time interaction, it reduces unnecessary meetings and lets teams focus on their own time.<\/p>\n

\n

Differentiate between meeting types<\/p>\n

Not every meeting needs to happen live \u2014 and not all meetings serve the same <\/strong>purpose. <\/strong>Presentations where one person talks at a deck? Share the slides or record a short video instead, then use meeting time for actual discussion. Status updates? Move them to Slack or a written roundup.<\/p>\n

What\u2019s left should fall into one of three categories:<\/strong> decision-making meetings, which need a clear outcome and ideally a designated decision-maker; creative or coordination meetings for idea generation and planning; and information-sharing meetings, which often add the least value and can usually be replaced with async updates.<\/p>\n

El Sawy notes that meeting culture should evolve with an organization\u2019s maturity. <\/strong>\u201cIn a startup, especially during the early years, regular meetings with follow-ups are necessary,\u201d he says. \u201cBut if you\u2019re 10 years in and still having the same kind of meetings, that\u2019s inefficient. The context matters \u2014 phase, size, and team experience all play a role.\u201d<\/p>\n

\n

Always have an agenda<\/p>\n

If a meeting does need to happen, it should have a clearly defined purpose. <\/strong>A vague subject line like \u201cproject check-in\u201d doesn\u2019t cut it. Everyone walking in \u2014 or logging on \u2014 should know what the meeting is meant to accomplish and what decisions need to be made. Attach a brief, well-thought-out agenda and stick to it. Prioritize items so the most important points are addressed first, especially if people have hard stops. El Sawy is emphatic: \u201cEveryone needs to know what the meeting is about, come in ready with the agenda, vision, and task.\u201d Without that, he says, there\u2019s no need for a meeting at all.<\/p>\n

\n

Clarify each participant\u2019s role<\/p>\n

Defining roles beforehand eliminates confusion and ensures each person contributes <\/strong>meaningfully.<\/strong> McKinsey outlines four roles worth applying: the decision-maker, who owns the final call; advisors, who provide input but don\u2019t decide; recommenders, who do the homework and suggest a path forward; and execution partners, who will carry out the decision. If someone doesn\u2019t fit one of these roles, they likely don\u2019t need to be there.<\/p>\n

This clarity comes with time<\/strong>, El Sawy says. \u201cThere\u2019s a learning curve, [especially at the junior level]. But once people understand the company\u2019s style, it becomes easier to conduct proper meetings.\u201d<\/p>\n

\n

Keep communication focused<\/p>\n

Begin by stating the objective upfront so everyone is aligned. <\/strong>Steer the conversation with pointed, goal-oriented questions that drive toward a conclusion. As the meeting progresses, it\u2019s up to the leader to keep things on track \u2014 cutting through digressions and bringing the group back to the core agenda. That said, control shouldn\u2019t come at the expense of collaboration. Effective facilitators create space for others to contribute, ensuring the conversation reflects a range of perspectives while staying on course.<\/p>\n

\n

Rethink the clock<\/p>\n

People often schedule meetings based on personal convenience rather than team <\/strong>capacity, overlooking how back-to-back calls drain focus<\/strong>, Abrahams says. Shifting meetings to less crowded parts of the day \u2014 and tailoring their length to the task at hand \u2014 can lead to better engagement and sharper outcomes. \u201cA 22-minute meeting might be all you need,\u201d he notes.<\/p>\n

Short meetings are often the most effective, with attention spans slipping as <\/strong>discussions drag on.<\/strong> If 15 minutes is enough, don\u2019t stretch it to fill the default 30. And crucially, send materials in advance \u2014 wasting time pulling up documents mid-call is a fast track to losing the room.<\/p>\n

El Sawy puts it simply:<\/strong> \u201cIf senior management is doing 10-minute meetings, it forces everyone to be more organized. It creates harmony \u2014 and it promotes work-life balance. When you\u2019re aligned before a meeting, work gets done faster, and you don\u2019t have to stay overtime.\u201d<\/p>\n

\n

How to know it\u2019s working<\/p>\n

Better meetings should translate into tangible results \u2014 but how do you measure <\/strong>progress?<\/strong> A few signs you\u2019re on the right track: meetings end with clear next steps, followup emails don\u2019t rehash what was already discussed, and your calendar starts to feel lighter without productivity slipping. If people stop dreading the weekly standup or actually show up prepared, that\u2019s a W. The ultimate test is simple: are decisions getting made faster, and is less time being wasted getting there?<\/p>\n","protected":false},"excerpt":{"rendered":"

Any efficiently run workplace should respect people\u2019s time by making meetings fewer, shorter, and more 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An average of 25 hours of executives\u2019 work weeks are dedicated to meetings \u2014 around half of which end with no real outcome or benefit, Bloomberg reports, citing a study by research\u2026","rel":"","context":"In "FOR YOUR COMMUTE"","block_context":{"text":"FOR YOUR COMMUTE","link":"https:\/\/enterpriseam.com\/egypt\/category\/for-your-commute\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/ent.news\/2021\/12\/meeting-1600px.jpg?fit=%2C&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":602076,"url":"https:\/\/enterpriseam.com\/egypt\/2019\/03\/18\/egypt-to-host-eu-egypt-investment-cooperation-meetings\/","url_meta":{"origin":682201,"position":3},"title":"Egypt to host EU-Egypt investment cooperation meetings","author":"enterpriseam admin","date":"18 March 2019","format":false,"excerpt":"Egypt will soon host a meeting of a committee to economic integration with the European Union, according to a Trade Ministry statement out following bilateral talks between Minister Amr Nassar and EU Ambassador to Egypt Ivan Surkos. The meetings will focus on increasing cooperation and investment in manufacturing, agriculture, trade\u2026","rel":"","context":"In "Diplomacy + Foreign Trade"","block_context":{"text":"Diplomacy + Foreign Trade","link":"https:\/\/enterpriseam.com\/egypt\/category\/diplomacy-foreign-trade\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/ent.news\/internal\/536550.png?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":638550,"url":"https:\/\/enterpriseam.com\/egypt\/2017\/10\/09\/what-were-tracking-this-week-112\/","url_meta":{"origin":682201,"position":4},"title":"What we\u2019re tracking this week","author":"enterpriseam admin","date":"9 October 2017","format":false,"excerpt":"A large Egyptian delegation will start trickling into Washington, DC, today and tomorrow for the IMF and World Bank annual fall meetings. The gatherings kick off today and run until 15 October. Among those attending are Investment Minister Sahar Nasr, Finance Minister Amr El Garhy, EGX chief Mohamed Farid and\u2026","rel":"","context":"In "What We\u2019re Tracking This Week"","block_context":{"text":"What We\u2019re Tracking This Week","link":"https:\/\/enterpriseam.com\/egypt\/category\/what-were-tracking-this-week\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/ent.news\/internal\/536550.png?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]},{"id":603036,"url":"https:\/\/enterpriseam.com\/egypt\/2019\/04\/14\/egypt-secures-usd-200-mn-world-bank-sme-loan-during-spring-meetings\/","url_meta":{"origin":682201,"position":5},"title":"Egypt secures USD 200 mn World Bank SME loan during spring meetings","author":"enterpriseam admin","date":"14 April 2019","format":false,"excerpt":"Here\u2019s what the Investment Ministry thinks you need to know about the IMF and World Bank\u2019s spring meetings, which wrapped this weekend in Washington, DC:Egypt secured a USD 200 mn loan from the World Bank to support entrepreneurship and SMEs during the spring meetings in Washington over the weekend, the\u2026","rel":"","context":"In "Speed Round"","block_context":{"text":"Speed Round","link":"https:\/\/enterpriseam.com\/egypt\/category\/speed-round\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/ent.news\/2020\/11\/126.jpg?fit=%2C&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]}],"_links":{"self":[{"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/posts\/682201","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/comments?post=682201"}],"version-history":[{"count":1,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/posts\/682201\/revisions"}],"predecessor-version":[{"id":682225,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/posts\/682201\/revisions\/682225"}],"acf:post":[{"embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/afternoon\/682196"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/media\/682202"}],"wp:attachment":[{"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/media?parent=682201"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/categories?post=682201"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/tags?post=682201"},{"taxonomy":"brand","embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/brand?post=682201"},{"taxonomy":"newspack_spnsrs_tax","embeddable":true,"href":"https:\/\/enterpriseam.com\/egypt\/wp-json\/wp\/v2\/newspack_spnsrs_tax?post=682201"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}